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Introduction
What is email merge? What does EmailForms do? How can EmailForms make me more effective and efficient?
What is eMail Merge?
eMail Merge is a technique that allows you to personalize
letters, and has been around since the early days of word processing. To do an
email merge you need two things: a form document and a data document. The form
document contains the generic text that will be repeated in each letter, and
placeholders for the text that varies with each letter. The data document
contains the text that changes with each letter. When the email merge process is
run, each item from the data document is placed in the form document to produce
an individual letter. See example below:
The benefits of email merging are:
- Using a form document gives your letters a consistent look.
- Saving the form for later use saves you the effort of having
to retype the text.
- Keeping the data in a separate file puts an end to the tedious
process of typing the unique data for each letter. Once you have a list with
the data, you never have to retype it again.
- The email merge process is totally automated - whether it produces 10 or
1000 letters, it's all the same effort.
What does EmailForms do?
Emailforms has revolutionized email
merging by bringing it to the web and making it faster, more flexible and
easier to use. What are the benefits of EmailForms?
- You can create a form document with eye-catching headlines,
graphics, and URLs and send it to customers, colleagues and subscribers.
- With EmailForms, the recipient is an item on the data form.
Therefore, when you send an EmailForm to multiple recipients, you don't have to
type each recipient's name.
- Your customers receive a dynamic emailform, as opposed to a
piece of paper. This email form is a live web page, with links, graphics and
all the goodies associated with web pages.
How can EmailForms make me more effective?
Here are only a few of the many possible uses for EmailForms:
- You sell items on EBay and you would like to notify your buyer that you have shipped the item.
Solution: create an emailform with fields for customer name, item name, item
price and date shipped. Every time you sell an item, load the form, type the
info in the fields and click on Send.
- Your company has a new product and you would like to send your existing customer base a product
announcement. Solution: create an emailform with fields for recipient's
email and recipient's name; create a data file that has both fields for each
customer; embed a picture of your product in the form; attach a document with
the product description to the form, and click on Merge.
- You are a project manager and you would like to give new assignments to project team members. Solution:
create an email form with the team members' name, assignment, and assignment
due date; create a data file that has the same fields and a field for the team
members' email address, and click on Merge.
If you have additional questions about how email merge works please don't hesitate to contact us at info@tuglet.com.
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